Better Ways to Manage Your Fleet and Monitor Equipment Conditions

by Visitor GregWorley ‎04-18-2013 04:13 PM - edited ‎04-19-2013 10:16 AM

Efficiency has become a very important aspect of doing business, especially in our industry. Equipment owners and operators who can do the job using fewer resources are better off than their counterparts. The key is figuring out the optimal speeds to complete projects specific to your working conditions, applications and equipment.


Fleet management is made easier by a variety of strategies, software services and planning. Today’s blog is dedicated to identifying the most valuable fleet management tactics for equipment owners and operators of small machines and equipment in the building, construction, landscaping and agricultural industries.


Fleet Management Strategies

Unfortunately, there isn’t one right way to efficiently manage a fleet. Everyone’s needs, budgets and experiences are different, which means what may work for one manager may not work for another. The good news is improvements can always be made. Equipment standardization, maintenance schedules and software services are all things that can be modified to help managers boost fleet efficiency.


Standardize Your Equipment

Maintaining an updated fleet of machines and parts is better in the long run. Newer machines are equipped with the most current technologies and components that help increase efficiency. A fleet with similar parts cuts down on spare part costs and helps to reduce downtime. Interchangeable parts give technicians higher proficiency when working on similar machines. Finally, familiarity with the fleet improves production rates and increases efficiency.


Incorporate Maintenance Schedules

Machine wear and tear is inevitable, but there are some precautionary methods that can help extend machine lifecycles and maintenance intervals. Scheduled maintenance planning is a preventative strategy that enables managers to effectively plan for repairs, costs and system downtime. Regular inspection provides early detection of potential problems and mitigates the risk of major failure while optimizing system efficiency.


C821955.jpgUtilize Technology

Technological integration provides managers with detailed production and usage reports for each machine in the fleet. Telematics is an expanding technology that leverages on-board GPS hardware and off-board monitoring software to maximize the value of equipment. Telematics can help boost fleet efficiency by saving time, fuel and machine wear and tear.


Telematics solutions give managers complete access to machine whereabouts, production and usage. Text messages and email alerts can be set up to signal pre-determined limits have been or are close to being reached. For example, alerts can tell managers how long a machine has been in operation, how much fuel was used, and where the machine is located along with a detailed production report. The alerts can be used to keep project specifics focused without relying on operators to provide these details.

Monitoring software programs can accurately calculate job time, plan and track maintenance needs, estimate production rates and analyze fuel usage. These programs help managers maximize equipment utilization and productivity while minimizing cost and waste.


Product Link

Cat© Product Link is a telematics solution that redefines fleet management effectiveness. Its user-friendly interface, called VisionLink™, provides customized machine status and utilization reports, enhanced mapping and mixed fleet support. Users can easily locate and zoom in on a single machine, tracking the asset over a specified time period. Through monitoring of idle and working time, managers can reallocate equipment to improve utilization, maximizing their return on investment. Here are the top five ways Product Link improves fleet management:



  • Gives customers the ability to accurately monitor machine hours and location
  • Provides automatic alerts for maintenance and usage that can be sent directly to customers’ phone and/or email accounts
  • Geo-fencing options give users immediate awareness of equipment location
  • Accurate utilization reports aid the bidding and billing processes
  • Provides a direct link to the dealer PartStore for quick and hassle-free ordering

We want to hear from you. Tell us about your telematics solutions, fleet management and equipment monitoring experiences.

  • In your experience, what are the best ways to manage your fleet?
  • Do you incorporate software programs to help monitor equipment conditions? If so, which one(s)? If not, would you consider it?
  • What are the best ways to improve fleet efficiency?

by Visitor chan
on ‎06-28-2013 04:17 AM
Hi , I am Chan, just wish to know if we could use Caterpillar Undercarriage - Track Link assembly in KOBELCO EX200 Mark 6? Any simillar or convertion is available??


by Alfredo Mendl
on ‎05-28-2015 09:50 AM

Dear Greg, please could you teach me about demystifying the idling versus turn it off issues. There are a lot of people insisting that the frecuently engine turn off, instead of idling, will cause more costs than benefits. Even if the idling is excessive (up to 50%!!).

I have read CAT´s "Six Tips for reducing idle time", Preston Ingalls "74 Tips for reducing equiment costs",  and others, but i am looking for more pragmatic reasons, explanations and cost comparisons.

Thanks and best regards from Buenos Aires/Argentina.

Alfredo Mendl     

by Visitor GregWorley
on ‎05-29-2015 12:01 PM

Alfredo - To better understand your needs, I need a little more information. Making an accurate assessment depends on several factors including manufacturer, machine size and others. It might be easier if you reach out to your local Cat dealer, who can answer your questions in person. You can find one here:

by patrickjee
on ‎07-02-2016 06:04 PM

Great post on Ways to Manage Fleet and Monitor Equipment Conditions. Thanks for the valuable info

by Visitor GregWorley
on ‎07-05-2016 03:18 PM

Hi Patrick - Thanks so much for reading the blog. I'm glad to hear the information was useful to you!


-Greg Worley

About the Author
  • I’m an Attachments Product Application & Sales Support Specialist for Caterpillar in North America. I have been with Caterpillar for five years including roles in the field as a dealer sales support representative and marketing support in the skid steer and small wheel loader product groups. I graduated from Iowa State University with degrees in Agricultural Business and Economics. Our goal is to provide a full portfolio of attachments for our customers to be more productive and versatile with their machines.
  • I am a Pre-Field Agriculture/Product Application Representative for Caterpillar. I recently graduated from North Carolina State University with a dual degree in Agriculture Business Management and Agriculture Science, concentrating in Leadership and Environmental Technologies. I focus primarily on the relationships between customers, dealers, and the product specialists for the Building Construction Products division. Growing up on a beef cattle farm, I have several years of machine operation experience and agricultural knowledge. Thomas Jefferson said it best in that, "Agriculture is our wisest pursuit, because it will in the end contribute most to real wealth, good morals, and happiness."
  • I’m a Compact Wheel Loader Product Application Specialist for Caterpillar in North America. I have 11 years of experience, including roles in the field as a dealer technical support representative, and as a distributor business model consultant.  I graduated from North Carolina State University with a Mechanical Engineering Degree, and wanted a job where I didn't have to sit in front of a computer all day.  This job allows me to get out and get my hands dirty, with the goal of providing solutions to customers’ machine needs.
  • I am a Marketing Communications Specialist for Caterpillar with over twelve years of experience marketing the Cat brand to customers in Latin and North America. My goal is to arm customers with the information needed to make well informed purchase decisions; to maximize the value of Cat machines by using an array of Cat Work Tool attachments; and to minimize the total cost of ownership by using Cat parts and Cat Dealer service.
  • I am an expert Operator and Application Specialist for Caterpillar concentrating on products used in the construction trades industry. I operate, evaluate and train on Cat machines and Work Tool Attachments worldwide. I have a Degree in Agricultural Engineering, Craftsman Certified and was named Apprentice of the Year 1981 at the University of East Anglia, UK.
  • I am the National Association Manager for Caterpillar and have responsibility for customer associations and partnerships in multiple industries for Caterpillar. I have 12 years of experience at Caterpillar, and have spent most of those years in the field with dealers and customers around North America. I have always had a passion for equipment and find myself fortunate to be able to work with dealers and customers almost every day.
  • I am a Product Application Specialist with 16 years of experience in the industry. As a Building Construction Products Global Trainer, I focus on training dealers and customers on machines, attachments and applications as it relates to the construction, agriculture and landscaping segments.
  • I have been with Caterpillar for more than eight years, working in various roles including a materials engineer, a filters product manager and my current position as a parts consultant. My job allows me the opportunity to work with Cat dealers and customers providing insight on how the use of quality filters and fluids results in better equipment performance and lower owning and operating costs.
  • I am a marketing and sales support professional for Caterpillar. In this role, I work with our marketing and customer service teams to support or dealers and customers, concentrating on our Small Wheel Loader, Skid Steer Loader, Mini Excavator and Dozer product groups. The exchange of ideas, information and opinions about equipment and how it’s used in various industries on forums such as this blog helps me fulfill my role at Caterpillar to the best of my ability.
  • I am the commercial/market consulting expert for all Caterpillar tires and rims with 14 years of experience. I provide guidance in the harsher work environments of mining and industrial/waste applications. Our goal is to turn our dealers and customers into knowledgeable and trusted resources with respect to tires and rims. Our group offers training, technical support and resources to develop a level of expertise within the Caterpillar value stream that is ordinarily reserved for tire companies and local tire service providers. Ultimately, we want to provide our customers with a total Cat solution from the ground up.
  • I am a Sales Support Manager for Cat Financial and have responsibility for ensuring that the right financial products are available to Cat customers who purchase, lease or rent to own. 8 of my 10 years with Caterpillar Financial have allowed customer and/or dealer interaction as part of my daily responsibilities including over 3.5 years as a Territory Manager. I take personal satisfaction in finding financial solutions that work for our customers and CAT dealers.
  • I’m a Telehandler Product Application Specialist for Caterpillar in North and South America. I have 13 years of experience, including roles in the field as a dealer service operations and technical support representative, and as a distributor business model consultant. My telehandler passion and focus is working with dealers and customers to maximize the versatility of the product through machine and operator training.
  • I am a Product and Application Specialist with over 35 years experience at Caterpillar. I focus on helping you to determine the best Cat machines, work tool attachments, and services for you to use in the building and general construction, landscaping, specialty trades, and agricultural industries.
  • I am a Senior Regional Insurance Marketing Manager with 16 years’ experience at Caterpillar Financial Insurance Services. I have the opportunity to work with 18 North American dealers providing risk management products and services that helps the Caterpillar Enterprise ( Caterpillar, Dealers and Customers) manage their business risk. Caterpillar Financial Insurance Services offers Extended Protection Plans for machines and engines, Physical Damage Insurance, Inventory Protection Plans, Dealer Property and Casualty, Risk Management, Marine Transit Insurance and Dealer Bonds.
  • Jeff Brown is a marketing professional for Caterpillar Skid Steer, Multi Terrain and Compact Track Loaders. Over Jeff's 12 years in the industry, he has visited with and studied the needs of customers across landscaping, construction, and agriculture segments. Delivering innovative solutions that solve customer's problems is Jeff's main focus.
  • I am a North American Product and Application Specialist for Caterpillar. In this role, I have had the opportunity to represent Caterpillar at various trade shows and train customers on new Small Wheel Loader content. I graduated from Purdue University in 2001 with a Mechanical Engineering degree and have spent the past 15 years with Caterpillar in various engineering roles. Growing up in the Mid-West, I have always loved the cold and the unique activities winter enables. Unfortunately, I had to give those up when I moved to North Carolina. I don't care what people say, you never get used to a hot climate.
  • I am a Filter and Fluid Marketing Consultant with over 14 years experience working at Caterpillar. My focus is to ensure customers understand the importance of using superior filtration and lubrication products in their equipment.
  • I am a Sales Support Manager with over nine years of experience in a variety of roles with Caterpillar Financial Services Corporation. Throughout my career, I have had the opportunity to gain experience in matching financial products and tailoring funding strategies to the specific needs of customers. This includes more than three years as a Territory Manager in Seattle partnered with N C Machinery, an authorized Cat dealer covering the states of Washington and Alaska.

Welcome to the Construction Trades Online Community!

This online discussion forum is for construction and landscape professionals to raise issues, voice opinions, gain insight and share knowledge so we can all build on each other's expertise.

First Time Users: View Guidelines and Tips in the Welcome Board
Questions and Comments: Post in the Feedback & Suggestions Board
Help Us Grow the Caterpillar Community: Invite a Friend